Timesheet Approval

WAP Timesheets Module

When the Timesheets button is selected from the left hand menu bar the Timesheets home page is displayed. The default display is the existing times entered for the current week.

Summary of the Timesheet Approval module

The Timesheet module within the WAP system is designed to allow users of the system to enter and approve Timesheet items. Being a web based application this can be done via web browser from any connected location using a web browser. (iPhone and Blackberry timesheet entry and approval facilities will be added later in 2011)

Timesheets can be routed for approval in a number of ways. The simplest method is to route the timesheets for a given user to one, or a number of specific approving users sequentially.

Where Sage 200 Project Accounting is used the approval routes can be configured so that time entered against a project or project item is routed to a specific set of approving users that are responsible for that specific project area.

This module also includes some setup fields and functionality for the touch screen Time & Attendance / shop floor data capture terminals. Help and user guides for this will be added later in the year as it becomes fully integrated with the WAP system.

Timesheet Module Settings

There are several settings that need to be configured in order for the Timesheet module to function correctly.

1.    Within the system settings you must select whether you intend to use the module with Sage Project Accounting, the Sicon Job Costing module or with no links to external systems.

2.    If you plan to enter time that is not related to Sage project accounting or the Sicon Job Costing modules you will need to create a list of non-project related items. This is configured under the ‘Timesheet Defaults’ tab of the Timesheets setting page. List in here the type of activity that the users will log time against.

3.    If used with Sage Project Accounting each user is configured to a designated project resource in each associated Sage company. Approved timesheets are created into Sage 200 project accounting automatically.

Each user will need to be allocated to specific Sage 200 Projects & Project items in order for them to be able to select these within the timesheet entry screen. To do this refer to the ‘User Settings’ section and ‘User Projects’ option to find out more about assigning project to users.

4.    Users that are required to meet a weekly number of contracted hours will not be allowed to submit a timesheet until at least the relevant number of hours has been entered for the week.

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