Sicon Intercompany helps facilitate a new Trading solution for Elysium Healthcare

With 25 companies and over 70 locations across the UK offering Mental Health Care, neurological care, education, children’s services and private patient services, the financial management solution of Elysium Healthcare was quite complex.

“The Sicon solution is very neat, especially when you consider it combines Approvals, Intercompany and Document Invoice Automation to create the overall solution. Data accuracy has already improved significantly as keying errors are almost reduced to zero due to the accuracy of the document image extraction solution. The interface provided by Sicon to download and then process these invoices within Sage 200 is intuitive to use and clearly shows invoices ready to process and those that ‘require attention’ due to missing details such as order numbers or that no goods received notes have been confirmed. Combined with the Trading Company creation and the Sicon Intercompany real time postings we have a very efficient solution on our hands.” 

– Malcolm Coakley, Elysium Healthcare

 

Elysium Healthcare operated within a highly complex financial landscape, with 25 legal entities each maintaining separate Sales and Purchase Ledgers – often involving the same suppliers and clients. This fragmented structure made reconciliation across multiple Sage 200 companies both time-consuming and error-prone. The challenge was further intensified by suppliers frequently making single payments that spanned multiple Elysium entities, complicating allocation and tracking.

What needed to change?

The ideal solution was clear: to establish a unified ledger for each supplier and customer. However, implementing such a system across a diverse and distributed organisation posed a significant challenge. With each company operating independently within Sage 200, it became evident that Elysium needed a smarter, more integrated approach to their financial management.

The Solution

To streamline financial operations across its 25 entities, Elysium proposed creating a new “Trading Company” within Sage 200. This central company would consolidate all customer and supplier Sales and Purchase Ledger accounts, with Purchase Orders raised exclusively through Sicon Approvals (formerly Sicon WAP). While setting up the Trading Company was relatively straightforward, the real challenge lay in automating intercompany postings to the relevant subsidiaries once invoices were entered and approved.

Sicon rose to the challenge by enhancing its Intercompany module to allow each nominal code (nom/cc/dp) in the Trading Company to be mapped directly to a corresponding code in a designated Sage 200 subsidiary. This enabled seamless three-way PO matching and invoice posting within the Trading Company. Once authorised, invoices could be posted to the appropriate nominal accounts, which were pre-configured to reflect the correct subsidiary.

Although the initial mapping process was complex – requiring detailed configuration of subsidiaries, cost and revenue codes, and cost centres – the outcome has been transformative. Finance teams now spend significantly less time reconciling supplier and customer ledgers, and Purchase Order management has been greatly simplified by centralising the process within a single company.

  • Integrated Functionality: Combining Sicon Approvals, Sicon Intercompany and Sicon Documents, Elysium now have a unified financial workflow.
  • Enhanced Data Accuracy: With Sicon Document Automation, document image extraction drastically reduces keying errors, improving reliability across invoice processing.
  • Intuitive Interface: Seamless integration with Sage 200 provides a user-friendly dashboard for managing invoice workflows.
  • Smart Invoice Management: Clearly flags invoices that are ready to process and highlights those needing attention (e.g., missing order numbers or unconfirmed goods received notes).
  • Streamlined Operations: Automates and simplifies invoice handling, reducing manual effort and improving efficiency.

Through strategic collaboration and technical innovation, Elysium Healthcare and Sicon transformed a fragmented financial system into a streamlined, centralised solution – enhancing efficiency and accuracy across the organisation.