Shop Floor Data Capture Help and User Guide v20.1

Sicon Shop Floor Data Capture allows real-time capture of operation progress and elapsed times.

Back to all user guides

Shop Floor Data Capture Help and User Guide v20.1

Sicon Shop Floor Data Capture allows real-time capture of operation progress and elapsed times.

Search the page by pressing Ctrl + F (windows) or CMD +F (Mac) on your keyboard.

Back to all user guides

Product overview

Help and User Guide maintained for Shop Floor Data Capture v201.0.0


This module can be used for easily recording time against Sicon works orders and also for recording employee time and attendance from a hand held device. It can also be used for issuing allocated components to Sicon works orders. It can also be used for processing works order inspections, linked to operations or stock items. The handheld device communicates directly with Sage200 in real time using Web API technology, meaning there is no data to synchronise.

The Sicon Shop Floor Data Capture App links to both the Sicon Works Order Processing and Projects modules to allow real-time capture of operation progress and elapsed times. With the option of creating a route card with barcodes for each operation you are able to simply scan on and off an operation to capture the elapsed time and update the progress of the operations within each of these Sicon products.


1. Configuration

There are three parts that need installation and configuration for the Shop Floor Data Capture solution to work.

  1. The Sage Sicon 200 SFDC ‘add on’ needs to be installed in Sage system administration. Access to the module can then be set up for the Sage users. For sites that want to record time against Sicon work orders, the Sicon manufacturing ‘add on’ also need to be installed.
  2. The Sicon Web API needs to be installed and configured, see the notes on the Sicon Barcoding and Warehousing Help and User Guide for the requirements for setting up the Web API
  3. The Sicon SFDC application needs to be installed on a suitable android device. Please note, the application will only work on devices running android operating system.

2. Sage Menu Items:

Sicon Shop Floor Data Capture Help and User Guide - Pic1


3. Entry

Amend Timesheet Clock In Line: Allows timesheet clock in lines to be entered/amended.

Sicon Shop Floor Data Capture Help and User Guide - Pic2

Timesheet Entry: Allows timesheets to be entered or amended.

Sicon SFDC Help and User Guide - Pica


4. Enquiry

View Current Clocks Ins: In this screen you can see users which are currently timing within the SFDC app.

Sicon SFDC Help and User Guide - ClockIns

When all users are shown, the green column colour indicates what users are currently actively timing.

Sicon SFDC Help and User Guide - ClockIns2

View Timesheet Clock In Lines: This shows the timesheet history, where employees have logged in and out for particular dates.

7. Shop Floor Data Capture Help and User Guide - View Current Clock In Lines


5. Maintenance


5.1. Bank Holidays

Bank Holidays: Allows entry of bank holidays so these are not included in availability.

See the Bank Holidays Section of our Projects Help and User Guide.


5.2. Maintain Employees

Shop floor data users are set up in the maintain employees section of the module. The user needs to be flagged as a Shop Floor user and a pin needs to be set for use when logging into the app.

Sicon SFDC Help and User Guide - Pic1

Employees can also be linked to teams and this can then control what works order operations they have access to in the handheld.


5.3. Maintain Teams

Sicon Shop Floor Data Capture Help and User Guide - Pic2

In this screen teams can be linked to work patterns, to dictate rates and availability.


5.4. Maintain Timesheet leaving Reasons

Time and Attendance leaving reasons can be set up, so they can be selected in the handheld.

Sicon Shop Floor Data Capture Help and User Guide - Pic6


5.5. Maintain Timesheet Locations

Locations can be set up for SFDC users to state their location on log in.

Sicon Shop Floor Data Capture Help and User Guide - Pic7


5.6. Maintain Stop Reasons

Stop reasons can be created for use when stopping an operation in the handheld.

Sicon Shop Floor Data Capture Help and User Guide - Pic8


5.7. Maintain Work Patterns

Allows works patterns to be configured that can then be linked to the teams

Sicon Shop Floor Data Capture Help and User Guide - Pic9

Sicon SFDC Help and User Guide - Pic2


6. Settings

Sicon SFDC Help and User Guide - Pic3


6.1. Licensing

In this screen you can add in the enable string to license the product.

The WebAPIURL links the handheld devices to Sage. You can navigate to the web URL (remove the /api off the URL link), you can log in to see information about the Web API, and error logging.

There is a link to the app down load website for use when installing on the handheld.

You can also create a QR code for logging into the Web API on the handheld.


6.2. Settings Tab

Sicon Shop Floor Data Capture Help and User Guide - Pic2a

Time and Attendance Mode: Allows time and attendance to be logged on the app.

Disable Shopfloor Mode: Disables the ability for users to be able time on operations.

Labour Operations Only: Labour operations will only be available in the app

Enable ‘Fully Complete’ (allows to fully complete the operation): Allows operations to be fully completed from the handheld.

Auto Logout: Enables the app to log out automatically

Idle Time (Seconds) you can set the time that the app will auto log out (needs to be greater than 20 seconds).

Enable Work Pattern Use: With this setting ticked, the system will automatically check the work pattern and apply the correct cost rate to the time captured, even if its across two cost rates the system will split the time and put them into the timesheet.

Sicon SFDC Help and User Guide - Pic1a

So in the example above, if time is added on a Thursday before and after 12.20, there will be two timesheets lines on the timesheet for normal and overtime.

Sicon SFDC Help and User Guide - Pic1b


6.3. Non Conformance

This is currently still in development


7. Installing the SFDC application on the handheld

On the handheld device, open google chrome and scan the app download link (or key in manually). The download link is specific to the app version number.

Sicon SFDC Help and User Guide - Pic 4 and 5

Sicon SFDC Help and User Guide - Pic 6 and 7 and 8

Click on download, then install

You then need to scan the QR code for the Web API details or enter the Web API address

Sicon Shop Floor Data Capture Help and User Guide - Pic18

Sicon Shop Floor Data Capture Help and User Guide - Pic19

Then click on login

You then need to select a company and enter the pin number of the user logging in.

Sicon SFDC Help and User Guide - Pic9

You can then choose a location to login into

Sicon Shop Floor Data Capture Help and User Guide - Pic21


8. Handheld Features

Sicon Shop Floor Data Capture Help and User Guide - Pic22

Search: A WO operation barcode can be scanned or entered here to load the appropriate operation. Operation barcodes can be printed from within the Sicon works order, using the print route card report.

Sicon Shop Floor Data Capture Help and User Guide - Pic24

Sicon Shop Floor Data Capture Help and User Guide - Pic25

The timer can then be started

Sicon Shop Floor Data Capture Help and User Guide - Pic26

The operation number turns blue, to indicate that it is being timed on.

Clicking on stop/pause then opens the following window.

Sicon Shop Floor Data Capture Help and User Guide - Pic27

Clicking on stop/pause activity asks the user to enter a quantity completed and select a reason for the stop/pause.

Sicon Shop Floor Data Capture Help and User Guide - Sicon SFDC Section 8 - Image 6,7

The system then updates the time to the works order in Sage. If the full quantity has not been completed, then operation lines remain open and additional time can be added.

Clicking on fully complete, fully completes the operation.

Sicon Shop Floor Data Capture Help and User Guide - Sicon SFDC Section 8 - Image 8,9

Once the full quantity has been completed, if the works order operation is scanned again, the operation can be reworked and additional time can be added to the operation.

Sicon Shop Floor Data Capture Help and User Guide - Pic32

Notes can be added to the operation in the handheld and saved using the disk icon on the top right hand corner.

Sicon Shop Floor Data Capture Help and User Guide - Pic33


8.1. Works Order List

In the works order list, works orders can be searched or found by scanning the works order barcode.

Sicon Shop Floor Data Capture Help and User Guide - Pic34

Once the works order is selected, there are then 3 tabs on the screen.

The details tab, shows the works order information

Sicon Shop Floor Data Capture Help and User Guide - Pic35

The operations tab, show the operations on the works order, which can then be selected and timed on.

Sicon Shop Floor Data Capture Help and User Guide - Pic36

On the materials tab, materials on the works can be viewed and issued to the works order.

Sicon Shop Floor Data Capture Help and User Guide - Pic37

Sicon Shop Floor Data Capture Help and User Guide - Pic38

Additional works order component lines can be added to the works order on the device using the plus button.

Sicon Shop Floor Data Capture Help and User Guide - Sicon SFDC Section 9 - Image 6,7,8

Batch/Serial items can also be added.

Sicon Shop Floor Data Capture Help and User Guide - Sicon SFDC Section 9 - Image 9,10

The data on the works order in Sage gets updated

Sicon Shop Floor Data Capture Help and User Guide - Pic44

Once all material lines on the works order are issued and the operations completed, the works order can then be booked in on the device.

Sicon Shop Floor Data Capture Help and User Guide - Sicon SFDC Section 9 - Image 12,13,14


8.2. Using Inspections

Where works order inspections have been linked to stock items or operations these appear on the handheld during processing.

To use these in SFDC they first need to be set up in Sage.

Inspections can be set up against the operation on the BOM.

Sicon SFDC Help and User Guide - Pic10

An inspection status, can be configured to determine whether the inspection can be passed or not

Sicon SFDC Help and User Guide - Pic11

If a works order is created that has linked inspections these can then be seen in the in handheld.

Sicon SFDC Help and User Guide - Pic12

Different inspections can be linked to different operations or against the component.

Where inspections are linked to component stock items, they appear when issuing the stock on the  WOP.

Sicon SFDC Help and User Guide - Pic13

Sicon SFDC Help and User Guide - Pic 14 and 15

If works order areas are being used, and linked to BOM operations, when the operation is completed in the app or Sage, the area is moved to the next area in the operation list.

Sicon SFDC Help and User Guide - Pic16

Sicon SFDC Help and User Guide - Pic17

When the Mixing operation has been completed in the SFDC app, the area is moved to Production.

Sicon SFDC Help and User Guide - Pic18

This shows on the WOP list

Sicon SFDC Help and User Guide - Pic19


8.3. Projects List

Operations on projects can be timed on from the handheld.

The projects can be found and then the operation on the project drilled into.

Sicon Shop Floor Data Capture Help and User Guide - Sicon SFDC Section 10 - Image 1,2

The cost rate can be selected and the timer can then be stated for the operation

Sicon Shop Floor Data Capture Help and User Guide - Pic47

When the timer is stopped, the time is recorded on the timesheet for the user in Sage.

Sicon Shop Floor Data Capture Help and User Guide - Pic48

The time also shows against the project

Sicon Shop Floor Data Capture Help and User Guide - Pic49


8.4. User Activity

When a user is timing on an operation, this shows in the user activity screen.

Sicon Shop Floor Data Capture Help and User Guide - Pic49a

Clicking on the user activity will take the user to the active operations

Sicon Shop Floor Data Capture Help and User Guide - Pic49b

The percentage bar shows how much of the quantity/time has been completed.


8.5. Multi Start

Allows multiple operations to be started at the same time. You can scan multiple operations

Sicon Shop Floor Data Capture Help and User Guide - Pic50

Printing the WO route card from Sage, displays the WO barcode and operation barcodes

26. Shop Floor Data Capture Help and User Guide -single works order route card

You can scan multiple barcodes and then start timing on these at the same time.

Sicon Shop Floor Data Capture Help and User Guide - Pic51

When timing on multiple operations, there is an additional option when stopping the timer to perform a multi stop.

Sicon Shop Floor Data Capture Help and User Guide - Sicon SFDC Section 12 - Image 4,5


8.6. Camera Scan

Opens the camera on the device so barcodes can be scanned e.g. a works order operation barcode can be scanned using the camera.


8.7. Logout

Logs the user out of the handheld, but does not stop the timers


8.8. Leave

Clicking on leave opens the time and attendance menu, where the user can state they are leaving.

Sicon Shop Floor Data Capture Help and User Guide - Pic52


8.9. Time and Attendance

With the Time and Attendance set to be used on the handheld, multiple users can login and start a timer.

Sicon Shop Floor Data Capture Help and User Guide - Sicon SFDC Section 8.8 - Image 1

When the user logs into the app they are prompted with the following screen. The user can then stop the time and attendance time by leaving or continue into the shop floor data capture menu.

Sicon Shop Floor Data Capture Help and User Guide - Pic53


9. Release Notes

The release notes page shows which release of the system includes new features or issues resolved.

At the release of Sicon v21 we announced that going forward, we will only be supporting Sage 200c and as such we are able to drop the year from our version numbers. We moved from 201.201.0.0 to 210.0.0.

New features detailed in the Release Notes relating to Pre-Release versions will not be detailed in the current Help and User Guide until the end of development phase.

Shop Floor Data Capture Release Notes